All council minutes

Minutes – November meeting

Please find the minutes of the meeting of 14th November 2018

2018_11_14 SPC Minutes

Minutes are in draft form until they are approved at the next meeting

11 07 2018 Draft

09 05 2018 Approved

19 03 2018 Approved

10 01 2018 Approved

Minutes are in draft form until approved at the next meeting

09 11 2017 Draft

13 09 2017 Approved

12 07 2017 Approved

10 05 2017 – Approved

08 03 2017 – Approved

11 01 2017 – Approved


Minutes 2015

Minutes 2 December 2015 – December 2015 Council meeting minutes (draft)

Planning minutes 11 11 2015 – November 2015 Planning meeting minutes (draft)

Planning Minutes 2015 10 – October 2015 Planning meeting minutes (approved)

Minutes 2015 10 – October 2015 Parish Council meeting minutes (approved)

Minutes 2015 09 – September 2015 Parish Council meeting minutes (approved)

Minutes – Swainsthorpe Parish Council – Meeting – 3rd November 2014







Councilors: Janet Flower (Chairperson); Tony Talby (Clerk); Graeme Johnson; Paul Frost; David Chapman; Glynis Frost

District Councilor Laura Webster

23 members of the public


Apologies received from Mr. Colin Foulger


The minutes of the last meeting of the 1st September 2014, having been posted and circulated, were taken as read, passed, and signed by the chairperson, after a correction to the date.


 Chairperson Janet Flower thanked those responsible for clearing and weeding around the milestone: Doreen Holman and Glynis Frost


Paul Frost began by telling Council about a meeting at the Lafarge Mangreen quarry that afternoon and briefly covered their plans for extension but, since he needed to study the documents further, will bring up anything needing attention at the next meeting.

Paul Frost gave a report on the matters planning applications of The Holdings and the former Averill’s garage site (see attached) On the issue of the waste water from the unapproved car wash at Averill’s garage being allowed to drain into the water course, David Chapman said this might also be a matter for Anglia Water and is an environmental issue. The matter of the signage on the roadside has also been reported to South Norfolk Council.

The next topic was the field adjacent to the Sugar Beat/Dun Cow public house.

Paul Frost distributed a sketch map to members.

He reported having met Mr. Cruickshank on site and that the roadway built around the field looked very much like tarmac but was probably best described as hardstanding. He understood that an access road for agricultural purposes might be permitted, but saw no reason for the roadway.

Mr Cruickshank stated that the field drains had been dug because there was a problem with the pub car park flooding. The reason he gave for the roadway was access to livestock. Paul Frost also reported that Mr Cruickshank (having read the minutes of the last Parish Council meeting on the noticeboard) had been to see him to complain about our discussion of his business without asking him first. He was invited to come to this meeting.

Retrospective planning permission had now been received from Mr. Cruickshank.

He had stated that there was no change of use from agricultural, stated that the roadway was for livestock, and had answered no to all questions, including waste being removed from the site. Paul Frost had telephoned and e-mailed the planning department at South Norfolk to discuss this issue.

David Chapman asked if pig sheds would need planning permission and Laura Webster said she would check.

At this point, Mr Cruickshank having arrived, the chairperson invited questions from the public.

Yvonne Folcard asked Mr. Cruickshank why the road way was in a semi-circle around the field. The reply was that a television programme had suggested this would lead to more profit. Mr Cruickshank also expanded on various plans for the plot, including 100 chickens, pigs, which he said were very clean animals, and sheep, rotated around the field for efficiency. Yvonne Folcard remarked how small the field was for this, and a discussion ensued about ringing or tethering pigs, and how so many animals could be kept.

Jean Yaxley commented that the work had been done without planning permission and that there had been damage to agricultural land. She also brought up the smell, and being so close to the restaurant. Mr Cruickshank replied that it is agricultural land, so could not be built on or made use of. He had dug new ditches and reshaped the land for drainage and there were no puddles now. Jean Yaxley complained that he had dug so close to her property that damage had been done and that water was now running down Briar Lane. There followed a discussion about the ditching with Mr Cruickshank claiming to have improved drainage for everybody and that a river used to run down Briar Lane, and Jean Yaxley countering that that nothing was done for her.

Linda Pountain raised several objections, including the lack of detail on the planning application, the use of the proposed altered vehicular access from the A140 being unsuitable and issues around animal excrement. She also noted that the hugely substantial nature of the construction work done is totally out of proportion to any stated purpose for it.

Tony Roffe then confronted Mr Cruickshank with his lack of consideration for his neighbours or care for the village. He said his property was adjacent to the field and the smell of pigs would be bad for him, and also for customers of the pub. Mr Cruickshank that historically there had been pigs there but it was suggested this was before other development. Tony Roth asked why not grow crops and show some respect for people. There was then a discussion about Prior Notice and Mr Cruickshank claimed he did not know that he needed permission for the work he had done.

Paul Frost consulted Laura Webster about the possibility of conditions being attached if an access road was allowed. She said that planning permission was needed for the access road as well as the road around the field, and that the Highways Department would need to be consulted about traffic from the A140.

Various members of the public voiced their opinions about the smell and fly nuisance from animals in their experience. After some discussion and Mr Cruickshank saying he just bought the field because it was beside his pub, Janet Flower asked him if he was going to withdraw his application with regard to animals.

Mr Cruickshank then stated that he would be happy not to put animals on the site, and agreed that he would plant crops and herbs.

Mr Yaxley then asked if the name of the pub could be changed but that was thought out of the question. Mrs Yaxley then asked if he would take up the path, but was told it was needed.

Richard Rampton suggested that crops didn’t need a path but caravans do.

David Chapman said he was pleased to hear that animals would not be kept, and Laura Webster clarified that planning permission was necessary for the access road as well as the road around the field. It was then established that such application would need to justify the need for such works. There was more discussion of the reasons and Laura Webster said that Mr Cruickshank would need to talk to the planning department. It was noted by members of the public that the track laid was out of all proportion for what was needed and that nothing at all should have been done without permission. The chairperson then said that the discussion should come to an end but Mr Cruickshank continued that the land was all overgrown when he bought it and that it was not seen or overlooked. He also said that all hedges will be reinstated and that he was not here to upset anyone. Tony Roffe pointed out that he seemed to have upset everyone and that there were concerns that something different will be done with the field.

At this point the chairperson closed the discussion.


Clerk Tony Talby reported the receipt of £2,500 precept from South Norfolk Council with an additional £80 from central government.

He has paid out £35 for the electric bill, £65 to Mr. Lincoln for hedge cutting along the A140 to the bus stop, and the replacement of a light bulb.  He reported amounts in the current account of £9,345 and the deposit account of £13,615.

The certification of the audit has been received.

A request for a donation has been received from the NARS and an amount of £25 was proposed and agreed.

Correspondence regarding the precept has been finalised (? Jan)

It is proposed to keep the precept the same.

Paul Frost asked whether money would be lost from the recycling bins now that the council is collecting glass, and whether this shouldn’t be taken into consideration. Tony Talby said that the amount was only £250 a year so did not intend to alter the precept.


David Chapman updated the Council on the matter of the path from the road to the church/community facility. This is the next stage of the project covering the transformation of the church for use by all the community.

He gave Council members copies of a sketch map and the quotes received from three contractors regarding the resurfacing work, and explained the different areas of responsibility covering what is now gravel path. The Highways Authority has agreed to do some patching of the area from the road, and the proposal was put forward to provide a pathway to the side of the present gravel, to be a hard surface usable by everybody. This as a more cost-effective alternative to taking up the whole gravel area. There is also an advantage in respect of drainage to not hard-surfacing the whole area. However, this pathway would encroach on what is common land, so that must be cleared with the proper authorities.

The meeting with the Highways Department also raised the issue of the general lack of drains, and this will be looked at.

Addressing the funding, Tony Talby said that £1,000 is available from the Parochial Committee, and two amounts which Laura Webster said would be available from South Norfolk of £680 and £2,000. This total of £3,680 left a shortfall of £3,748. It was proposed that the Parish Council put up £2,000 and the Charity Trust the remaining £1,748. This motion was seconded and carried unanimously.

David Chapman continued that there has been a decision to shelve the idea of a new storage shed as various difficulties have arisen, and concentrate on the next stage of what will be done with the North Aisle, the outside toilet and kitchen, both of which were intended to be temporary, but firstly the pathway. There is a suggestion of extending out from the North Door to encompass the toilet and form a “reception area”. Money not spent on the shed will be put to better use and it was agreed that the path is the priority.


There was some further discussion of the land adjoining the Sugar Beat, particularly of access to and from the main road. It was proposed that the emphasis of the Council’s objections to South Norfolk would be the issue of traffic and livestock.

David Chapman told the Council about a letter from local MP Richard Bacon, who is fighting for local communities to have more say in speed limits. They should be able to adjust the limits by 10mph on their own. The topic of a 40 instead of 50mph limit on the A140m through the village has been previously discussed and urged by this Council, as has the enforcement of the 30 limit on Church Road. The question of the cost of special signage for this was discussed. From the floor Bernadette Harvey said that the need for reducing speed was essential. Laura Webster mentioned that some villages are sharing the cost of the expensive equipment which we may like to consider, maybe with Newton Flotman.

Janet Flower then told Council that the church was going to be open at weekends in future and was concerned about all the things that belong to the community hall which are left there. Clearly the church can put away its valuables but it would not be possible to remove everything in the kitchen, etc. Tony Talby said these concerns should be taken back to the Parochial Church Council and wondered whether our insurance would cover loss if the doors are left open. Andy Haggith, from the Parochial Church Council, thought not, but said that the English Heritage grant meant that we had to be open on Saturdays from 10am to 3pm. This will be discussed further.

Janet Flower closed the meeting with thanks to all.



Minutes – Swainsthorpe Parish Council – Meeting – 1st September 2014






Councilors: Janet Flower (Chairperson); Tony Talby (Clerk); Graeme Johnson;

Paul Frost; David Chapman; Glynis Frost

County Councilor Colin Foulgar

Members of the public: Mr. and Mrs. Holman


 The minutes of the last meeting of the 7th July 2014, having been posted and circulated, were taken as read, passed, and signed by the chairperson.

From the chair, Janet Flower expressed the condolences of the council to John Pullinger upon the recent death of his wife Florence.


A report was given by Paul Frost.

There has been received an appeal by the owner of The Holdings against the rejection of his application for construction of a bungalow on his property.

The subject of the field adjacent to the Dun Cow/Sugar Beat, which has been acquired by owner of the pub, was raised. There is much concern about works which are taking place in the field, with many enquiries received from the local residents by various members of the Council. Councillor Tony Talby asked about the extent of the tarmacked area and Paul Frost said that an access road had been constructed with tarmac and a strip on two sides had been excavated and hard-core laid and been compacted down. Two phone conversations with South Norfolk Planning Department had established that they also had had calls about the matter but that no application for permission had been received. Planning permission would be needed for any work other than for agriculture on that land. The department had allowed a corner of it to be used for gas storage. Councillors, as well as Doreen Holman from the floor, reported high levels of concern within the village about both the present work and the possible future intentions of Mr Cruickshank with regard to this property, about which different rumours are circulating. South Norfolk Planning Department have during both conversations said that an enforcement officer would be sent and promised to call back with information but nothing has been heard. An email had also been sent to District Councillor Laura Webster asking for her help. The chairperson asked Paul Frost to get something in writing to South Norfolk and to report back.


Tony Talby reported an amount in the current account of £7,959 and in the deposit account of £13,617.

He proposed that, with regard to insurance, the Council sign up to a deal committing us until 2017, giving a reduction in premium for the year from £1014 to £963. This was unanimously carried.

There followed a discussion of the proposed additional notice board which was suggested for the green by the recycling area. The intention was to help include residents from that end of the village. However the price quoted, £600 + VAT from Admiral Signs was thought to be too much. There were also queries about the funding coming from the Council when it was a suggestion from the Project Ideas Group, but funds are available for this kind of thing that have not come from the precept.  Despite reservations, funding was agreed in principle. This will now be referred back to the PIG.

There has been a request from Shotesham village to help in funding a litter bin on the boundary of the parishes. Although permission to site the bin on the Swainsthorpe side was given, the Council will not be contributing.


County Councillor Colin Foulgar gave an account of developments from Norfolk County Council.

After much criticism of local schools there have been improvements and, despite still being below national average the measures now in place have been accepted as good.

The County is facing a considerable shortfall – £17.5 million – with central government funding continuing to be cut and no rate rises agreed, although certain councillors do want to put rates up. Councillor Foulgar also reported partnership with Lafarge to provide apprenticeships to local youngsters.


Paul Frost raised the issue of volunteers picking up litter in the village environs. He thought hi-vis jackets and litter pickers should be available. There is one picker available and Graeme Johnson offered to supply more when needed. Glyn Frost and Doreen Holman were thanked for the litter picking in the village.

Paul Frost also asked if the awaited copy of the electoral roll had been collected and whether it would be available to him as planning officer. Tony Talby said he had it but that it wasn’t available to any other member of the Council. At Paul Frost’s insistence he asked Councilor Foulgar to check whether anyone else could have the list.

Tony Talby said that a chair mover had been bought. He had also got a second quotation for the proposed new shed. A discussion followed but no decision was reached.

From the floor Mike Holman asked about the advertising of the dates of the meetings of the council to the residents of the village. Tony Talby reiterated the present arrangements, whereby the minutes of each meeting are posted on the noticeboard and include the date of the next meeting. Other methods of notification were discussed and David Chapman agreed to use his list of email addresses and circulate the date before each meeting.

Janet Flower concluded by saying that the Radio Norfolk Treasure Team had visited the village again and complimented her on the village green, and then closed the meeting.

The next meeting of the Parish Council will be on Monday the 3rd November at 7.30pm, at St. Peter’s church.

Minutes – Swainsthorpe Parish Council – Meeting – 7th July 2014



MONDAY 7th JULY 2014



Councilors: Janet Flower (Chairperson); Tony Talby (Clerk); Paul Frost; Glynis Frost; David Chapman


Apologies were received from Councilor Graeme Johnson, District Councilor Laura Webster and County Councilor Colin Foulgar.


The minutes of the last meeting, having been circulated, were taken as read, approved and signed.

From the chair, Janet Flower expressed condolences on behalf of council upon the recent death of Mr. Alan French, formerly of the Dun Cow. Sympathy goes to his widow, Grace.


Janet Flower asked whether we had yet got the copy of the Electoral Roll but it still has to be collected. The matter of noise nuisance from motorbikes off Briar Lane was brought up but no further complaints have been received.


Paul Frost gave the planning report, mentioning the application from The Holdings, which has now been dropped, and the stables at 11 Briar Lane and the mushroom farm development at the former nursery site, both of which have been approved. He also noted the reopening of the Dun Cow, now renamed the Sugar Beat, contrary to the impression given by Mr. Cruickshank that the name would not be changed. A question was asked about the rumour of a campsite in the adjoining field but nothing has been heard. The planning officer assumes that planning permission would have to be sought for change of use.


Tony Talby reported that the £100 petty cash was almost used up on various items listed for the Council, including plants and dues.

The current account now stands at £8,156.00 and the deposit account at £13,617.00.

Janet Flower asked for news of the proposed shed in the churchyard and was assured that it is a priority, although the most pressing thing at the moment is considered to be the path. This led on to a report from David Chapman about the new Futures Group which has been set up to plan ongoing works to improve the church building for use as a community centre. There will be a meeting of the Charity Trust in two weeks, after which more will be known.

The type of surface for the path is being discussed.

Tony Talby asked for Council’s approval to look into the provision of a second noticeboard for the green outside the recycling area. It is felt that this might help to include villagers living from there to the Vale. The motion was proposed by Paul Frost, seconded by Glynis Frost and approved.

There being no other business, the meeting was closed.

The next meeting will be Monday 1st September at 7.30pm at St. Peter’s Community Hall

Minutes – Swainsthorpe Parish Council – Monday 19th May 2014


MONDAY 19th MAY 2014


Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Graeme Johnson;
Paul Frost; Glynis Frost; David Chapman

The minutes of the last meeting, having been posted and circulated, were taken as read, approved and signed.



With reference to the availability of the electoral register, Tony Talby said he had an email from Laura Webster and would go to collect it from South Norfolk.
The chairperson said she had emailed the vicar re the removal of the organ, without response as yet, but it was also mentioned that Andy Haggith has been asked to canvass interested parties to assess any objections.
Improvements to the Thickthorn Roundabout were noted with approval.
The new sign forbidding dogs on the village green was welcomed, but Tony Talby reported that it had been removed once and had to be reinstated.



Minutes – AGM Swainsthorpe Parish Council – 19th May 2014


MONDAY 19th MAY 2014


Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Graeme Johnson;
Paul Frost; Glynis Frost; David Chapman
Two members of the public.


David Chapman proposed the reelection of Chairperson Janet Flower, which was seconded by Graeme Johnson and carried unanimously.


The chairperson began by welcoming Mr. and Mrs Holman, who expressed their disappointment that no other members of the public were present. There followed a discussion of the advertising of meetings, though past attempts to encourage attendance had never proved very successful.

The chairperson then gave her annual report (herewith appended)

Paul Frost gave the annual planning report (herewith appended)
There was discussion of the current situation at the Dun Cow, which is planned to be open soon, and the adherence to planning guidelines on that site.
Also, a new application which has just been received for stables at 11 Briar Lane, which Mrs Holman said had previously been turned down.
There was also related discussion of the use of bridle paths and private roads by motorbikes, about which there have been various complaints. Any complaints should be reported to the police, who have dealt with this in the past.





The accounts were presented by the Clerk, which had been approved by the Council at the earlier meeting.
Funds held have increased during the year due to reduced expenditure, but it was agreed that the precept should remain the same for the time being in light of the proposed second phase of work by the Charity Trust and possible applications by them for funding.

David Chapman gave a report on behalf of the Charity Trust. He began by saying that he
has stood down as chairman and that Robin Parkinson has now taken that position and that a new committee has been set up to review current and future requirements that may need funding, owing to the fact that funds are not available for an extension.
Janet Flower asked for confirmation of the time constraints and was assured that the present faculty for the present temporary arrangements does not expire until November 2016.


From the chair Janet Flower acknowledged a letter from Andy Haggith of the Parochial Church Council, thanking the Parish Council for the donation of £250 towards the Church Fabric Fund.
Janet Flower also offered to be responsible for planting around the village sign if the Parish Council will cover expenses, which was agreed with thanks. The subject of the corner of the main road was brought up but Janet Flower was not prepared to undertake this work.

From the floor Doreen Holman suggested a litter-picking session and Glynis Frost offered help. Tony Talby will also look into cutting back trees overgrowing the bus stop shelter. Further from the floor Mike Holman asked whether more could not be done to raise awareness in the village of the Council meetings, which are always poorly attended. However, efforts in the past have not been successful unless there was some particular issue that affected people.

Janet Flower raised the issue of the Partnership magazine. In future the minutes of the Parish Council meetings will be submitted for publication, as well as dates of future meetings.

The next meeting will be on July 7th at 7.30pm at St. Peter’s Community Hall.

Chairman’s Report (May 2014 AGM) – Swainsthorpe Parish Council


Presented at the AGM held on 19th May 2014
We have now come to the end of another year for the
Council and unlike last year we have had a full
compliment of meetings.

My thanks to Tony for continuing to act as Clerk to the
Council and also to Glynis for doing a splendid job with
the minutes.

We have two co-opted new Councillors in our team
Graham Johnson and Paul Frost who kindly agreed to be
our Planning Officer.

District Councillor Laura Webster has attended several of
our meetings this year and has kept us informed of
happenings at South Norfolk Council for which we say a
big thank you.

We have also had a visit on several occasions from
Norfolk County Councillor Colin Foulger who has given
us an update on the Incinerator project and informed us
of the proposed repair to the Thickthorn Roundabout and
other information.

The Council has once again looked into the speed limit
of the A140 and will look further into this once the Dun
Cow has been opened, and to see how the flow of traffic
from this site merges onto the A140. We will also review
the prospect of a light on the island opposite the bus
The Agricultural site on the ,140 is now a commercial
operation and they have now applied for planning
approval to increase the use of the site (more about this
in the planning report)

I am sure we will all be pleased when the Dun Cow is
open and we can see what is on offer. Mr Cruickshank
has certainly spent a lot of money on this project and we
hope it will be a success.

We have once again made a donation to Swainsthorpe
Church towards the fabric fund, and we have received a
letter from the Parochial Church Council acknowledging

Once again we have been asked to contribute to the cost
of the Partnership magazine, but after a lengthy
discussion with the councillors it was decided that owing
to the small amount of Swainsthorpe news we would not
be contributing and a letter was sent accordingly to
Newton Flotman PCC.

It was decided by the Council that a new and larger shed
be provided for storage as the old one is no longer big
enough and is in need of repair. Tony and Graham will
look into the size and cost and report back to council.

Dog Fouling has once again been brought to our notice
on footpaths around the village and as we have many
walkers using these routes we ask dog owners to be more
Responsible and clear up after their dogs. A new sign has
been provided by the council banning dogs on the
village green as this space is for the use of children to
play on.



It was good to see the pot holes on Church Road have
been repaired by the Rangers. I would also like to thank
the person or persons who have filled in the holes in
Briar Lane.

We had a visit from Corinne Boyce Chairman of the
Governors of Newton Flotman School who advised us
that she is retiring and a new governor has to be found to
replace her. She is hoping that someone from
Swainsthorpe would apply and they do not necessarily
have to have a child at the school. Details will be
advertised in the Partnership in due course.

Once again a successful fete was held on the village
green with proceeds to the Community project.

A Christmas coffee morning with craft for the children
was held in the Community centre, this was followed by
a Christmas party for the children all organised by the

The candlelit Carol service in the church was well
attended and we also had a choir in attendance, after the
service Mrs Kay Mills provided mulled wine and there
was also a lovely selection of mince pies.

It was a great treat to see the Christmas tree on the
village green again. And many thanks to those who
erected the tree and decorated it with all the lights. The
Christmas Eve carol service round the tree was excellent
and in spite of a cold evening was well attended. Hot
drinks and eats were provided by the PIGS. And we have
an early visit from Father Christmas who gave out sweets
to the children. A great start to Christmas.



Now that phase 1 of the Community Project is complete
it has been wonderful to make use of the facilities

The team of PIGS have done a splendid job and arranged
many events, a visit from Will Giles, Quiz night, Bingo
sessions and 2 excellent curry nights what comes next?
My sincere thanks to all who have helped to make these a
success. We also have a youth event and a Toddler group
Twice a month.

Thanks go to Eddie and Brian Lincoln for the excellent
work that they do in keeping the grass around the village
in good order.
To David Pownall for looking after the hedge around the
village green.

Thank you to Andy Haggith and his team for the work in
keeping our churchyard neat and tidy.

Thanks to Doreen Holman for looking after the bus
shelters for us and keeping them clean and tidy.

My sincere thanks to David Chapman for all his hard
work in completing Phase 1 of the Community Project. I
know it has been hard work and sometimes frustrating
but the end project Is excellent, thanks also to those who
assisted him.

It has been good to see the start up of the Painting club
by Derek Harvey for whom we thank and look forward to
seeing the results in a future Art Exhibition.

Thank you Steven Talby for cleaning and painting all the
seats round the village, and all the other help you give.

Sincere thanks to all the residents both old and new who
have helped with the events and supported us throughout
the year and we look forward to your continued support
in the coming year.

Thanks to all my councillors for your support throughout
the past year, and hope for your support in the future.

Last but not least my sincere thanks to Tony for all his
help and assistance to me over the years and continuing
as clerk to the council and I am sure we all appreciate his
work on our behalf.