April 2012

Minutes – Swainsthorpe Parish Council Meeting – 5th March 2012

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD

MONDAY 5TH MARCH 2012

AT ST. PETER’S CHURCH

PRESENT

Councillors: Janet Flower (Chairperson); Tony Talby (Clerk);

Jim Palframan; David Chapman; Glynis Frost.

 

APOLOGIES FOR ABSENCE

Apologies were received from Councillor Doreen Holman

 

MINUTES

The minutes of the last meeting of the 9th January 2012 having been posted and circulated were taken as read, passed and signed by the chairperson.

 

MATTER ARISING

The issue of collections from the recycling bins was discussed and it seems is resolved. Tony Talby reported on the matter of electronic speed signs for the village, for which there seems to be no immediate prospect of funding. A speed “gun” would be an alternative but it is doubtful if there would be sufficient volunteers to operate it.

 

PLANNING REPORT

The Planning Report (herewith appended) was given by Councillor Jim Palframan. With reference to point one he said the conditions published related to archaeological matters, as well as parking restrictions and access being in place. Referring to point two he mentioned that the levy was something like £115 per sq. m. but that this money did not come to local level.

The consultation referred to in point three, regarding the Local Development Framework, finishes on the 16th March, but it was agreed that everything this council could do has been done and we await the outcome.

 

FINANCE

Councillor Tony Talby reported that the hedge cutting previously requested had been done and that an invoice from Mr. Pownall for £ 70 would now be paid.

On the matter of payments to the church for the use of the building by the Parish Council, a regular payment of £100 would be made and, in addition, a donation of £250 to church funds was suggested and approved.

 

COMMUNITY FACILITY PROJECT REPORT

Councillor David Chapman presented his report (herewith appended) to the council, and brought up a matter appertaining to the funding.

Councilor David Chapman explained that if we were successful with our grant applications to Lafarge (Landfill Communities Fund) and Biffa (Landfill Building Communities Award) both would seek a Third Party Contributor nominated by the Swainsthorpe Community Charity Trust. He suggested that the Parish Council be the Third Party Contributor.

A Third Party Contributor is required because under the Landfill Communities Fund regulations, only 90% of a grant can be paid by Biffa using landfill tax credits. Therefore we need to find someone (an individual or another organisation) who is willing to contribute the remaining 10%. The 10% is then paid to Biffa Waste Services, which allows Biffa to release 100% of the grant to the Charity Trust. Third Party Contributors are completely separate from match funding.

Biffa’s money comes from landfill tax credits, reclaimed from the Government through the Landfill Communities Fund (LCF). The LCF regulator, ENTRUST, ensures that landfill tax credits are awarded and managed according to the Governments regulations. To be able to be awarded, and receive landfill tax credits, applicant organisations must enroll with ENTRUST as an Enrolled Body (EB). A small administration fee of 2% of gross amount claimed is payable by the Charity Trust.

In the case of Lafarge, where we have applied for a £25,510 grant, the calculations are as follows:

Our application must include the Entrust Fee of 2% so we have applied for £25,510 so therefore the third party amount is equal to 10% of the gross amount requested i.e. £2,510.

In the case of Biffa, where we have applied for a £30,612 grant, the calculations are as follows:

Our application must include the Entrust Fee of 2% so we have applied for £30,612 so therefore the third party amount is equal to 10% of the gross amount requested i.e. £3,061.

In each submission, where I am required to list each offer of grant aid, I have reduced the amount offered by the Parish Council by the amount of the Third Party contribution i.e. Lafarge £2500 and Biffa £2,000 so that the Parish Council keep within the £5,000 budget amount set aside for the Community Facility Project.

Councilor David Chapman proposed that the Third Party Contributor be the Parish Council who has already set aside £5,000 towards the Community Facility Project. Seconded by Clr Tony Talby carried unanimously.

On the topic of up-coming events Janet Flower mentioned that she had not heard any more about the proposed “valuation day” event and said she would follow up on it.

ANY OTHER BUSINESS

Chairperson Janet Flower told the committee that an offer had been received from Margaret Robbins of a Kangaroo Trampoline for the playground. It was generally agreed that this might present health and safety issues and should therefore be declined.

Councillor Tony Talby reported  a call from Martin Bennett referring to the speed limit on the A140, which he felt should be reduced to 40mph. While it was agreed that it would be a good idea, the practicality of such a limit being introduced was doubted. David Chapman suggested writing to the Highways Department. Tony Talby said he would speak further with Mr. Bennett.

The next village event will be the Easter Egg Hunt and Coffee Morning on the 31st March.

In light of the proposed closure of the church and other considerations the next Parish Council meeting and the Annual General Meeting are scheduled for the 30th April 2012 at 7:45 and 8:15 respectively, at St. Peter’s Church

Report to the Parish Council – Community Facility Project – 5th March 2012

REPORT TO THE PARISH COUNCIL

5th March 2012

THE PARISH CHURCH OF SWAINSTHORPE ST. PETER

COMMUNITY FACILITY PROJECT

We have pledged funding of £46,500 towards the £79,575 cost of the Community Facility Project and there are now three outstanding applications for grant aid:

Lafarge (gravel pit) Community Building Support for £25,000

Biffaward (landfill) Community Building Support for £30,000

and

Norfolk Community Fund for £5,000

If we were offered grants from just two of these funders then we will have reached our target and could authorize the work to proceed. Lafarge and the Norfolk Community Fund will give us a decision in March/April and Biffaward soon after.

I am still hopeful that work can commence in May and finish in 6 months.

Some good news; the contractor has had discussions with the VAT office who have agreed that some of the works can be zero rated showing a saving of about £7,000 reducing the project cost to £72,575. I am awaiting confirmation of this together with a new quotation from the contractor.

There are two other issues which are in the process of being finalised:

  • The Lease between the PCC and the Charity Trust to use the building for community events and activities is currently being discussed and hopefully agreed by both parties and the Diocesan Registrar.
  • We have applied for a Faculty for the Community Facility Works and expect to get this from the Chancellor within the next few weeks.

We need both before we can proceed.

Meanwhile the PIGs group continues with their fund raising activities and has planned the following events for 2012:

Janet is organising a Coffee Morning and Easter Egg Hunt – 31 March – 10.30am to 12.30pm with money raised going towards Church funds.

Queen’s Jubilee Village Green Party – Monday 4 June

Village Fete and Scarecrow Trail – Saturday 8 September

David Chapman

5th March 2012

Planning Report – 5th March 2012 – Parish Council

PLANNING REPORT JANUARY/FEBRUARY 2012

  1. FURTHER CONDITIONS RELATING TO ERECTION OF DWELLING AND GARAGE AT         6 CHURCH CLOSE, SWAINSTHORPE HAVE BEEN PUBLISHED.
  2. DETAILS OF COMMUNITY INFRASTRUCTURE LEVY HAVE BEEN RECEIVED.  THESE RELATE TO DRAFT CHARGING SCHEDULES FOR BROADLAND, NORWICH AND SOUTH NORFOLK.
  3. THERE IS A CONSULTATION RESPONSE FORM AVAILABLE FOR COMMENTS RELATING TO LOCAL DEVELOPMENT FRAMEWORK.  THIS HAS TO BE COMPLETED BY 16TH MARCH 2012.  THIS CAN BE DONE ON LINE BY GOING TO www.south-norfolk.gov.uk/ldf WHERE FULL CONSULTATION DOCUMENTS CAN BE VIEWED.
  4. A COPY OF THE APPEAL REGARDING THE DEVELOPMENT OF LAND ADJOINING IPSWICH ROAD AND CHURCH ROAD, SWAINSTHORPE HAS BEEN RECEIVED.  THIS DEVELOPMENT WAS REFUSED INITIALLY WHICH IS WHY THE APPEAL WAS LODGED.  HOWEVER THE APPEAL WAS DISMISSED  (DATED 15.05.1991).