March 2012

Snow in Swainsthorpe – 5th February 2012

View of St. Peter's Church Swainsthorpe - 5th February 2012

St. Peter's Church and the Village Green

Church Road

Looking towards Swainsthorpe from the A140

Minutes – Swainsthorpe Parish Council Meeting – 9th January 2012

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD

MONDAY 9TH JANUARY 2012

AT ST. PETER’S CHURCH

PRESENT

Councillors: Janet Flower (chairperson); David Chapman; Doreen Holman;

Jim Palframan; Glynis Frost.

Also one member of the public.

 

APOLOGIES FOR ABSENCE

Apologies were received from Councillor Tony Talby

 

MINUTES

The minutes of the last meeting of the 7th November having been posted and circulated were taken as read, passed and signed by the chairperson.

 

MATTERS ARISING

The matter of the recycling bins was brought up. They now seem to be being emptied on a regular basis.

The chairperson reported cheques for the two donations agreed at the last meeting had been issued.

 

PLANNING REPORT

Jim Palframan presented his planning report (herewith appended) and reported on his meeting with Lafarge Aggregates at their Mangreen extraction site. He was completely satisfied with the restoration of the first phases done to date and the company in general. He also mentioned the funding which the company makes available for local community projects, for which our Community Trust has already made an application. Lafarge is about to make application for phase 5 of the operation and there will be a presentation for the information of local people.

 

FINANCE

Jan Flower reported that a cheque for £118.07 has been issued for the repair of the street light.

With regard to the proposed speed signs, we are still awaiting a response from the County Council.

 

COMMUNITY FACILITY PROJECT REPORT

Councillor David Chapman presented his report on the project (herewith appended)

There was discussion of the implications of the possible exemption from  VAT payable on the Community Facility Project Works. Jim Palframan wanted to clarify that there would be no unforeseen bill for VAT at a later stage if the project was declared to be liable for VAT, and he asked “who actually makes that decision?” David Chapman said that the architect and the builder were investigating, under his instructions, to determine whether all or part of the Community Facility Works could be classified as “new works” and be exempt from VAT. Ultimately the builder is responsible for seeking these assurances from the Inland Revenue and we will be provided with a special form, which will give proof of these assurances, from the VAT office.

All costs relative to the Community Facility Project do include VAT and all applications for grant aid have been submitted on the basis that we will be liable for VAT. There was a contribution from the floor (Mr. Massey) to say that even if an invoice is paid as billed, were VAT to be considered underpaid at any time in the future it can be recoverable.

There were also queries raised about the estimated completion time now being extended to December. David Chapman said that this was the contractor’s estimate as he is very busy but that he (David) was going to take the matter up and push hard for completion by October 2012.

Further to the discussion of funding we had a report from Jan Flower of the total collected from events last year, being £503.60, including £200 from the sale of Christmas cards, £250 collected at the carol singing and 53.60 from the Royal Wedding Party.

 

ANY OTHER BUSINESS

Jan Flower made mention of the next up-coming village event which is the Easter Egg Hunt on the 31st March.

Mr. Massey from the floor wanted to express his family’s regret for not attending the carol singing but to congratulate the committee on how wonderful the Christmas tree looked. He said it had been much commented upon. The Council provided extra lights this year.

The next meeting of the Parish Council will be held on the 5th March at 8pm at St. Peter’s Church.

Report to the Parish Council – Community Facility Project – 9th January 2012

REPORT TO THE PARISH COUNCIL – 9th JANUARY 2012

THE PARISH CHURCH OF SWAINSTHORPE ST. PETER

COMMUNITY FACILITY PROJECT

Tenders from four contractors for the tower works and community facility works have been considered by our architect and the PCC and the lowest tender was submitted by Stephen Capper who specializes in Church restoration work. The architect recommended that Stephen Capper be appointed as the main contractor and English Heritage have been advised. He was subsequently appointed subject to our reaching our funding targets.

 

The architect is taking advice on whether the community facility project can be classified as “new works” and be exempt from VAT. This could show a saving of roughly £7,000 on the revised project cost of £79,575 (which is based on the tender price plus 20% VAT). I have also asked the architect to query Stephen Capper’s quoted prices for the matching floor tiles and the new north door. Both, in my view, are overpriced when compared with the same items in other tenders.

 

Our fund raising figures show that we have received offers of grant aid totaling £46,500 with three outstanding applications totaling £33,000. If we are successful with the outstanding applications we will hit our target income for the project. However, much depends upon our recent application to Lafarge who operate the quarry near Mangreen. They do support local, to their quarry sites, community projects and we have applied for a £25,000 grant. Thanks to Jim Palframan for this lead.

 

Providing all offers of funding are received by early April we will still be on target to start work on both the Church tower and the community facility in May this year and complete both by December.

 

A Faculty has been granted for the Tower Works and a Certificate of Recommendation issued for the community facility project. The required notices have been posted announcing the proposed alterations to the Church including the removal of the pews. The local community has been kept informed through a recent door drop. An article will also appear in the next issue of “Partnership”. There has been no adverse comment so far and the community has until early February to express their views. We then submit the necessary documents to the Diocesan Registrar and after consideration by the Chancellor a Faculty for the community facility works should be issued and, subject to funding, we can then authorize the work to go ahead.

 

Village activities continued during December with Janet’s Christmas Coffee Morning and Children’s Craft Event on Saturday 17th December raising money for Church funds. The Carols round the village Christmas tree event on Christmas Eve raised £250 for the community facility project.

 

The PIG group meets next Monday to discuss and organise events for this year and we remain very grateful to all members of the group for their hard work in maintaining a steady flow of events and funds for the community facility project.

 

 

David Chapman

9th January 2012

Planning Report – 9th January 2012 – Parish Council

PLANNING REPORT NOVEMBER/DECEMBER 2011

  1. CHANGES HAVE BEEN MADE BY SOUTH NORFOLK COUNCIL TO MINIMISE NECESSITY OF PUTTING PLANNING APPLICATIONS THROUGH FULL PLANNING COMMITTEE MEETINGS, THUS REDUCING COSTS OF DETERMINING PLANNING APPLICATIONS.  A PLANNING GUIDE HAS BEEN RECEIVED.

 

 

  1. LAFARGE AGGREGATES HAS COMPLETED THE FIRST PHASE OF MINERAL EXTRACTION FROM THEIR MANGREEN SITE.  FULL RESTORATION OF THE AREA CONCERNED HAS TAKEN PLACE.  THEY ARE NOW COMMENCING THE NEXT PHASE OF THEIR OPERATIONS.  THIS WILL EXTEND THE SITE TO THE SOUTH OF MANGREEN LANE.

 

 

  1. FOLLOWING CONCERNS REGARDING THE PROPOSED DWELLING WITH DETACHED GARAGE ADJACENT TO No6 CHURCH CLOSE,  THE DEVELOPER HAS NOW MODIFIED THE PLANS TO INCORPORATE THE DOUBLE GARAGE WITHIN THE PROPOSED DWELLING.  WE STILL HAVE CONCERNS AS TO WHERE THE EXISTING GARAGE WILL BE RE-SITED.

 

WE HAVE ALSO ASKED THAT ANY PERMISSION MUST STATE THAT PARKING ON CHURCH CLOSE IS FORBIDDEN.

 

 

  1. UK POWER NETWORKS WILL BE REPLACING THE TRANSFORMER LOCATED ADJACENT TO THE VILLAGE RECYCLING CENTRE IN THE COMING MONTHS.  THERE MAY BE A SHORT LOSS OF POWER WHILST THIS WORK IS CARRIED OUT.  WE WILL BE ADVISED WHEN THIS IS TO BE DONE.