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Minutes – Swainsthorpe Parish Council – Monday 4th November 2013

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD
MONDAY 4th NOVEMBER 2013
AT ST. PETER’S CHURCH

 
PRESENT
Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Graeme Johnson;
Paul Frost; Glynis Frost

County Councillor Colin Foulger; District Councillor Laura Webster
Also one member of the public – Doreen Holman

MINUTES
The minutes of the last meeting, having been posted and circulated were taken as read, approved and signed.

APOLOGIES FOR ABSENCE
Apologies were received from Councillor David Chapman.
MATTERS ARISING
Chairperson Janet Flower had received no further communication from the Partnership magazine.
The street light reported out at the last meeting has been repaired.
With regard to the dog fouling reported by Graeme Johnson at the last meeting, he has not noticed any more and Tony Talby told the Council he has obtained and put up signs at the corner of Church Close and the beginning of the footpath.

PLANNING REPORT
A report was given by Paul Frost, who reported upon work to the garage extension at no.2, Church Road, which is proceeding as expected.

FINANCE
A cheque was signed for £86 for the repair of the street light and Tony Talby reported that £250 had been received from the recycling contractors and £2,750 precept.
This leaves £6,468 in the current account and £13,612 on deposit, a total of £20,080, which is a gratifying amount given the expenses of last year. The audit of the last year’s accounts has been received back with approval. Tony Talby noted that there is not now any cost to the Council for this service. The budget for 2014/15 was presented and the precept of £5,500 for the year approved, although in fact £5,837 had been received for 2013. An email has been received from South Norfolk Council and more information should be available for our next meeting in January.

ANY OTHER BUSINESS
Some damage which was discovered to the tiles on the roof of the bus shelter on the A140, and to a nearby tree, has been taken care of. Following discussions with the foreman of the Dun Cow site Paul Frost replaced tiles and it is now in order. However Paul Frost did report a lot of woodworm in the structure which will have to be monitored. As it was considered that the missing tiles may have been stolen Tony Talby will mention it to the police.
The bank at the side of the footpath between the corner of Church Road and the Dun Cow has become very overgrown and is impinging on the footpath. As it now needs drastic action it was proposed to contract Brian Lincoln to clear it. It will cost £10 an hour but there is no telling at this point how long it will take. A record of the time taken will ne given to the Council. This was approved and will be organised by Tony Talby.
On the matter of the proposed new storage shed, Tony Talby said that he had organised a clearing session to prepare an area for the erection of a 10′ x 12′ shed. He had prepared a drawing which was given to Graeme Johnson who will get a price for consideration. The church would not allow any trees to be removed but has allowed bushes to be cut back. So far £750 has been allowed for this from budget. To a query from Paul Frost about digging on church property it was reiterated that any work was subject to getting a faculty from church authorities.
From the chair, Janet Flower brought to Council’s attention a proposed Edith Cavell walking and cycling route which is due to be discussed at an open forum on Wednesday 13th November. It was suggested that someone might want to represent Swainsthorpe because of the connection of Edith Cavell’s father as rector to the workhouse in this village. Emails will be circulated about it.
A business plan from the Community Charity Trust regarding proposed subsequent works to the church to improve the facility for community functions, to include an extension, work to the north aisle and outside work to improve access. This would normally have been submitted in person by David Chapman, who could not attend this meeting. The Council has not had an opportunity to study the business plan in detail but it was agreed to write to the Charity Trust expressing agreement in principle. Council would also like to see figures broken down into the parts of the development, the north aisle, the extension and the outside works. There was also discussion of the importance of this last phase, with a pathway with a hard surface, to give better access for wheelchairs, pushchairs and for those with limited mobility. These points will be expressed in the letter.
District Councillor Laura Webster updated the meeting on pertinent activity at South Norfolk Council. This included the Wymondham Area Action Plan which is going through procedures, the awarding of the Pub of the Year trophy, and the on-going discussions about increased traffic on the A140 due to developments. On this last point there was more discussion of the Dun Cow reopening, now scheduled for January, and making the entrance and exit to the car park as safe as possible from the A140.
Laura Webster told Council that the South Norfolk Council had won the prestigious Transformation Challenge Award, together with the sum of £500,000, for their innovation in gaining savings from the sharing of services with other bodies.
Janet Flower asked Ms. Webster about the possibility of food waste recycling for our area, which she said may be considered.
Paul Frost asked County Councillor Colin Foulgar about the prohibition of heavy goods vehicles through Church Road. He said signs were being ignored but without actual evidence it is difficult to take action. Janet Flower brought up the problems at the Thickthorn Roundabout. Colin Foulgar admitted this work has been delayed but said that he had met with MP Richard Bacon and was now promised that it would be begun on January 20th, so as not to interfere with Christmas traffic. Janet Flower said even repainting would help but apparently the surface is prone to rub off. Councillor Foulgar said that there were plans to rebuild the whole junction and dual the road right into Norwich.
He also reported that the recent firemen’s dispute had had little effect and that, after all the wrangling, the proposed incinerator for North Norfolk would go ahead. He was also satisfied that a new broom was in place in the education department and there would be improvements.
From the chair, Councillors Foulgar and Webster were thanked for their attendance.
The next meeting of the Parish Council will be on Monday the 6th January at 7.30pm, at St. Peter’s church.

Minutes – Swainsthorpe Parish Council Meeting – Monday 2nd September 2013

SWAINSTHORPE PARISH COUNCIL
MINUTES OF MEETING HELD
MONDAY 2nd SEPTEMBER 2013
AT ST. PETER’S CHURCH
PRESENT
Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Graeme Johnson;
Paul Frost; David Chapman; Glynis Frost

APOLOGIES FOR ABSENCE
From County Councillor Colin Foulger, a new appointee, who could not attend this meeting but would like to be notified in future so that he can attend.

MINUTES
The minutes of the last meeting of the 8th July, having been posted and circulated, were passed, and signed by the chairperson.

MATTERS ARISING
Regarding flower tubs in the village, Janet Flower remarked that the one near David Chapman’s house, which she proposed to attend to last meeting had not been done, but she will make sure is done in future.
David Chapman reported a further delay in completion of the tower project, which is now hoped to be finished by the end of November.
Further to Janet Flower’s speaking to Doreen Holman about her work in the village, it seems that Mrs. Holman has had an accident, and Janet Flower has sent a card from the Parish Council to wish her well.
Tony Talby reported the electrical work in the kitchen has been completed but the street light has still not been attended to despite his speaking to electricians and South Norfolk District Council but he will continue to work on this.
Janet Flower enquired of Graeme Johnson about prices for sheds, but he needed more details, such as whether windows are required. It was agreed these were not and Paul Frost wanted to know about the strength of the floor, bearing in mind our requirements.
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Also, whether it wouldn’t be more economical to consider a single, larger shed which could take both the new community facility equipment and the stuff that is at present in the old shed, which will need replacing soon. However, the constrictions of the available site and practicalities will have to be taken into consideration. David Chapman will have to look at the site. Graeme Johnson will get prices and drawings for three options of sizes and will liaise with Andy Haggith and Tony Talby and a site meeting will be arranged.
Janet Flower reported having sent an email to Mrs. Jean Wilson in response to her request for funds for the Partnership magazine. No reply has yet been forthcoming.
David Chapman updated the committee on the discussion with the vicar about what is allowed in the community facility.
PLANNING REPORT
A report was given by Paul Frost, who reported upon work to the garage extension at no.2, Church Road and on-going work at the Dun Cow. Much of this work seems to be started before planning permission is formally authorised, but otherwise the only possible problems seem to be removal of hedges which increases the traffic noise level experienced in Church Road and the extensive use of floodlighting to the car park and exterior. Graeme Johnson asked about an opening date but there has been no alteration stated to October. Janet Flower expressed surprise at PVC windows being allowed in a listed building.
FINANCE
Tony Talby reported that the grass cutting up to 1st October and subscriptions to the Norfolk Local Councils, of £103.33, and to the Norfolk Rural Community Council, of £20, had all been paid. He also wrote cheques for the Council Direct magazine, for £12 and £710 for the insurance, which were countersigned by the chairperson.
To a suggestion from Tony Talby it was agreed that the usual practice of updating Council on PIG activities be suspended as this is covered in other forums.

 

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ANY OTHER BUSINESS
Graeme Johnson told councillors that he had been disgusted by the amount of dog fouling he saw while walking the footpaths around the village. This has been brought up several times in the past and options have been considered. David Chapman suggested contacting the responsible official at SNDC re the possibility of signage. Tony Talby pointed out that there are statutes forbidding owners leaving this mess. David Chapman agreed to follow up on signage warning of penalties.
Paul Frost asked about responsibility for trees at the side of footpaths and was told by David Chapman that it was the landowner. Paul Frost said that he had seen a tree that was in a very dangerous condition.
The chairperson wanted to express the thanks of Council to Steven Talby for all the work done in staining all the benches in the village and proposed a token payment of £25 for his efforts. However, considering the amount of work involved, plus watering of various plants, Council decided that £50 was more appropriate, together with a vote of thanks.

The next meeting of the Parish Council will be on Monday the 4th November at 7.30pm, at St. Peter’s church.

Minutes – Swainsthorpe Parish Council – 8th July 2013

 

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD

MONDAY 8th JULY 2013

AT ST. PETER’S CHURCH

PRESENT

Councillors: Janet Flower (Chairperson); Tony Talby (Clerk);  Graeme Johnson;                            

 Paul Frost; David Chapman; Glynis Frost

APOLOGIES FOR ABSENCE

From District Councillor Laura Webster

MINUTES

The minutes of the last meeting of the 6th May 2013 and the AGM of that date,having been posted and circulated, were passed, and signed by the chairperson.

MATTERS ARISING

David Chapman reported that the church tower project is now due to start on the 1st August and be completed by the end of September, complaining of the unreliability of builders.

Janet Flower advised council on the planting of tubs of plants in the village, including on the A140, as agreed at the last meeting. To a question about a tub close to his house, David Chapman said it had not been planted and was not very visible but agreed to water it if provided. This will be actioned. Thanks were expressed to Janet Flower and to Steven. Janet Flower also reported having spoken to Doreen Holman about the phone booth being included when she takes care of the bus stop.

From the chair Graeme Johnson was welcomed to the Council.

PLANNING REPORT

A report was given by Paul Frost with regard to ongoing work at the Dun Cow.

New planning applications have been received.  The old applications were refused by South Norfolk Planning but, after slight adjustments, have been passed. New plans are submitted for bed and breakfast accommodation on the first floor (3 en-suite rooms), with the top floor for manager’s accommodation. Also, an alteration to the south elevation entrance lobby. None of this raises any problems or requires consultations with neighbours.

To a question from Graeme Johnson about proposed opening date in October that was said to be unlikely now.

Janet Flower raised the issue of the land adjoining Briar Lane. Two adjacent plots have been sold – one to Mr. Cruickshank and another for grazing. She mentioned that the second was full of ragwort which should be dealt with. Details are still wanted about proposed usage. Doreen Holman may have more information when she returns from holiday.

 FINANCE

Tony Talby reported £18 paid out for the roadside flowers; £42 for paint for the seats; £7 for pegs for the gazebo used at the Christmas event and board paint pens for the signboard in the amount of £20.

Janet Flower said that a request had been received from the Charity Trust for funds for the electrical wiring for kitchen appliances, for which a certified electrician is necessary. She asked the council to consider this request although there was no intention to bail the Trust out on every occasion. Tony Talby explained that the quote had gone up to £1000 because of the special security cable required by regulations. However, due to the fact that this installation might well be temporary if money is raised for the extension to the building, it was decided that heavy-duty domestic quality would be good enough, which would cost about£525. Paul Frost queried what this was for and was told it was necessary for the cooker. He further enquired if this could not be in the form of a loan rather than the Parish Council continuing to give money to the Charity Trust. Tony Talby explained that most of the money had been for the project (conversion of the church for community facility) and that money came in to the Council from sources such as the village fete and the recycling which was earmarked for the project. Paul Frost further asked if this was for the benefit of all of the community, regardless of faith. David Chapman explained that the lease from the church prevented anything which was in conflict with Christian ethics. (Note: a group which had agreed to rent the hall for meetings has been told that they cannot now do so by the vicar on the grounds that their work with crystals is not compatible with church property).

Paul Frost registered an objection to the routine use of Council money for a community facility if it cannot be used by all the community. Tony Talby said that recycling and fete funds could be allocated directly to the Charity Trust but that it is more satisfactory to have them apply as and when needed. Janet Flower asked if this year’s fete money could not be used for this electrical work but Tony Talby explained that it has to be taken into consideration that some of the expenses which used to be the responsibility of the Council have now been taken over by the Charity Trust. Paul Frost asked how much is projected to be raised this year and was told that, as things are, it should about break even. Paul Frost again asked if we should not allocate a set amount every year but Tony Talby expressed a preference for the status quo.

David Chapman, from his position on the Trust, said that we were all in this together and that we were still talking about capital expenses to set up the facility as yet. He expressed disappointment with the matter of the crystal group, which was thought to be non-religious when they were booked. He said everyone feels bad about it and it shouldn’t be one person’s decision. There is a need for clarity about  what can and cannot be accepted so that this does not happen again. He promised this will be discussed at the next Charity meeting and rulings sought. He also mentioned the need for a storage shed.  Graeme Johnson asked when this might be wanted but there are still ongoing discussions about what is needed, depending on the success of the proposed youth group which would need storage space and we do not have a faculty yet for the shed. However, said David Chapman, it would be a useful thing to have in any case. Graeme Johnson told the committee that, as he used to be in that line of work, he might be able to get a good price for a shed and Tony Talby gave a size of about 12 ft x 10ft and would welcom a quote on that. David Chapman will discuss this further and follow up.

Tony Talby asked for a vote on the funding for the electrical work and the vote was carried. David Chapman thanked the Council on behalf of the Charity Trust. Tony Talby noted  that a number of people have been unhappy with the vicar’s interpretation which led to the cancellation of the rental of the hall and asked that the feelings of the Parish Council be passed on to the P.C.C. as it will affect the ability to rent out the facility and to make a profit. Janet Flower added her opinion that this should be a committee decision, not one person’s and that it needs to be cleared up. David Chapman will report back.

ANY OTHER BUSINESS

An email has been received from Laura Webster regarding the meeting at South Norfolk Council discussing traffic implications for the village due to the Long Stratton AAP. There are no plans to further restrict the speed limit on the A140. She did report that South Norfolk Council has won a Gold Standard Award and advising us of their show day. Also a letter of thanks has been received on behalf of the P.C.C. From Andy Haggith regarding a donation of £250 to them.

There has also been further communication regarding the possibly of making a financial contribution to the Partnership magazine. Tony Talby insisted that we should at least see their accounts which have not been forthcoming. It was proposed that a letter expressing this should be sent and Glynis Frost will write a draft for approval.

Tony Talby reported an email received from the Environment Department regarding street lighting.

 

The next meeting of the Parish Council will be on Monday the 2nd September at 7.30pm, at St. Peter’s church.

Minutes – Swainsthorpe Parish Council – 6th May 2013

 

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD

MONDAY 6th MAY 2013

AT ST. PETER’S CHURCH

PRESENT

Councillors: Janet Flower (Chairperson); Tony Talby (Clerk);                              

David Chapman; Glynis Frost

Paul Frost also present.

 APOLOGIES FOR ABSENCE

A letter has been received from Doreen Holman resigning from the Parish Council forthwith. She offered to continue to take care of the bus shelters. Thanks were expressed from the chair for all her good work.

 MINUTES

The minutes of the last meeting of the 4th March 2013 having been posted and circulated were corrected, passed, and signed by the chairperson.

 MATTERS ARISING

Further to discussions at the last meeting, it was noted that potholes had been filled in and that the lawnmower and strimmer had been repaired

 PLANNING REPORT

Clr. Tony Talby presented the Planning Report in the absence of a planning officer.

The continuing progress of works at the Dun Cow was discussed, there having been more consultations with the neighbours Tony Roffe and Mr. and Mrs. Yaxley and Councillor David Chapman. No concerns have been raised with the development, other than opening hours. This was put to Mr. Criuckshank, who gave assurances that this would not be a problem.

 FINANCE

Tony Talby presented the accounts for the year. The VAT refund had been claimed, which is done biannually, and the main expenditure for the year had been the Community Project. Janet Flower enquired whether the petty cash arrangement was satisfactory, and was pleased to note that the insurance premiums had gone down, thanks to Tony Talby. The audited accounts were signed off by Chair Janet Flower and Clerk Tony Talby. The accounts now have to go for official audit, which was duly authorised by Council and the forms were signed by the chairperson and clerk.

Notification of the precept has been received together with a Council Tax Support Grant of £337.00

 COMMUNITY PROJECT REPORT

David Chapman reported that, the project having been completed, the Charity Trust and PCC were working to ensure the facility is well used and covering running costs. So far results are good everyone is doing well with regular bookings and events scheduled.

Janet Flower asked about the church tower project and was told this would be completed by June or July.

Tony Talby said that the Saffron grant had paid for an oven microwave and kettle and that the Charity has also bought crockery in the amount of £350 and an urn.

 ANY OTHER BUSINESS

Chairperson Janet Flower told the meeting that the Parish Council is now three members short after the announced resignation and two members of the village had put their names forward to the Council. Paul Frost and Graham Johnson were both co-opted into the Council and Paul Frost agreed to take on the post of Planning Officer. Janet Flower had spoken to Richard Faulk, a previous councillor to see if he would be prepared to return, but at the present time he has other commitments. Graham Johnson will be advised on his co-option to the Council.

Paul Frost raised the issue of unsightly graffiti on buildings by the level crossing. David Chapman will look into it.

Janet Flower offered to take charge of purchasing and planting flowers for containers in the village and also the container on the main A140 road.

 Tony Talby asked for a rough estimate of the amount and it was agreed that anything up to £100 may be spent. Thanks were expressed to Janet Flower for doing this for the village.

 

The next meeting of the Parish Council will be on Monday the 8th July at 7.30pm.

Minutes – Swainsthorpe Parish Council Meeting – 4th March 2013

 

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD

MONDAY 4th MARCH 2013

AT ST. PETER’S CHURCH

PRESENT

Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Doreen Holman;                  David Chapman; Glynis Frost; District Councillor Laura Webster

Two members of the public also present.

MINUTES

The minutes of the last meeting of the 28th January 2013 having been posted and circulated were taken as read, passed and signed by the chairperson.

MATTERS ARISING

The matter of the Council’s participation in the “Partnership” magazine was discussed further to the discussion of the last meeting. Items are being submitted and printed as usual.

PLANNING REPORT

Clr. Tony Talby presented the Planning Report in the absence of a planning officer.

There have been further drawings received with regard to the development of the Dun Cow, some of which seem to be retrospective, pertaining to works being carried out, plus architectural drawings for the extension which will need full planning permission.

FINANCE

The finance report was given by Tony Talby.

Balances for the current account of £2,690.00 and for the deposit account of £13,608.00 were reported. Payment to Brian Lincoln for grass cutting, previously discussed, has been increased to £600. He also agreed to mow the village green although no price was settled upon.

Tony Talby also spoke about comments from the Charity Trust about the outside toilet. From the point of view of security as well as the look of it the suggestion is that it should be somehow fenced in. The first suggestion being fencing, eight feet high or six feet with a base, which would be funded by the Parish Council. Questions were addressed to Paul Frost as an advisor about various possibilities including having a roofed construction. The idea of trelliswork was discounted as this would not provide security. David Chapman spoke about the concerns that the church authorities would have in this case, including digging holes where there is a graveyard and will enquire about the thoughts and possible regulations concerned. Tony Talby said that the probability was that four posts would be needed. What he was asking for at this point was agreement in principle that the Parish Council would be agreeable to funding the project. Paul Frost estimated the cost per fence panel at £16 – £18 and a rough calculation was attempted. For convenience a figure of one thousand pounds was mooted. Janet Flower proposed setting aside such a figure but that this would be very much dependent not only on the approval of the church authorities but also on the time-scale they were envisioning with regard to the final stage of development of the project. As this was for an extension to the church which could include an inside toilet it could very much affect the decision on how much money it would be reasonable to spend. Doreen Holman asked whether this was known when the original costings were done to which the reply from Tony Talby was that finances had been very tight and that they had been working with what seemed possible. The motion to set aside money in principle was proposed by Janet Flower, seconded by Tony Talby and carried subject to all conditions.

COMMUNITY PROJECT REPORT

David Chapman began by saying that, further to the previous discussion, the Charity Trust and the Parochial Church Council are looking at options with regard to further work to the north aisle of the church or the possible extension to the building first mooted. There will be an assessment period to look at the use being made of the present facility before the case is made for the expenditure of £120,000 on a new extension.

The work done to date is paid up and on budget. Now it is up to the Charity Trust and the Project Ideas Group to ensure that the building is used and money raised for running costs.

Janet Flower asked if a price structure had been agreed for hire. David Chapman responded that this was on the agenda for next Tuesday’s Charity Trust meeting. Tony Talby interjected that he has already taken three bookings and people seemed happy with the price charged.

David Chapman told the council that Tracy is dealing with the village hall website for advertising. To a question from Janet Flower about funding for the remaining kitchen equipment David said that most of the things that had been offered were not what we needed but that the Thursday Saffron meeting will tell us if we have the funding from them. It was agreed that the present crockery etc. should not be thrown away as it belongs to the church.

EVENTS UPDATE

On the 20th April there will be a valuation day from 10am-2pm with coffee and cakes and an art exhibition in September.

REPORT FROM DISTRICT COUNCILLOR LAURA WEBSTER

The district councilor reported that the budget meeting had agreed on freezing council tax this year and that there will be a £20 million plan including new commercial property and refurbishing of market towns. The South Norfolk Council is also creating additional revenue for leisure centres, as well as a new homes bonus with £800,000 for local projects. The Joint Core Strategy planning scheme has been submitted and is awaiting approval. The Norwich City deal will include South Norfolk and will give more control on money spent. To a question from David Chapman about saving money by sharing facilities Laura Webster said that there is a partnership on Law and Building Control which is working well so far.  Further to a question about how the JCS development will affect traffic the council was told that Long Stratton was the priority at the moment with the plan for a by-pass. The issue of the speed limit through Swainsthorpe was once again brought up as it was raised at the public meeting about the reopening of the Dun Cow. Laura Webster promised to note the concern and speak to the County Council about it. Tony Talby asked that this be followed up and an e-mail sent to him and thanked the District Councillor.

 ANY OTHER BUSINESS

David Chapman asked about parish council elections and was told that Parish Councillors have to be elected every 4 years.

 Doreen Holman asked why we never have a representative from The Vale but Janet Flower said they had been asked but had never taken up the offer.

Tony Talby said that Mark Dyson had requested details about street lights, which he was taking care of, and also an e-mail from the war memorial people.

Janet Flower raised the issue of two considerable potholes in Church Road and asked Tony Talby to contact the authorities about them. She also asked about the repair of the mower and the strimmer and was told they would be done. Four cheques were authorised and signed.

DATE OF NEXT MEETING

The next meeting of the Parish Council will be on Monday the 6th May at 7.15pm followed by the Annual General Meeting at 8pm.

Minutes – Swainsthorpe Parish Council Meeting – 28th January 2013

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD

MONDAY 28TH JANUARY 2013

AT ST. PETER’S CHURCH

PRESENT

Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Doreen Holman;                      David Chapman; Glynis Frost.

Four members of the public also present.

MINUTES

The minutes of the last meeting of the 12th December 2012 having been posted and circulated were taken as read, passed and signed by the chairperson.

MATTERS ARISING

Janet Flower enquired of David Chapman about the status of the final grant for the Community Project from Saffron and also whether he had made any progress with volunteers for the inspection of the children’s play area. He will raise this at the next meeting of the Charity Trust.

Doreen Holman followed up on last month’s discussion about parking on Church Road but there have been no further incidents reported.

PLANNING REPORT

Clr. Tony Talby presented the Planning Report in the absence of a planning officer.

The request for planning permission from the Sheldrakes’ farm for the installation of 216 photovoltaic panels has been approved.

FINANCE

The finance report was given by Tony Talby.

The Current account balance was given as £2,690 and the deposit account as £ 13,607

On the matter of the broken lawnmower, a new gear box, set for only one gear, could be installed for roughly £250. Janet Flower asked the price of a new machine which was estimated at between £850 and £1,050, and it was agreed that a new gear box was the way to go.

Tony Talby proposed renewing the contract with Brian Lincoln for grasscutting on common areas which may increase slightly from the £560 being paid at present but the suggestion was carried unanimously.

COMMUNITY PROJECT REPORT

Janet Flower read a letter received from the Community Charity Trust upon the completion of phase one of the project, thanking the Parish Council for all their support. She in turn thanked David Chapman for a job well done.

Tony Talby reported that he had banked the cheque for the final grant of £10,000.

There was an enquiry about the status of work on the church tower, which was reported to be temporarily halted.

EVENTS UPDATE

The next event will be a valuation day on the 20th April with valuers from T W Glaze. Items brought in by the public will be valued for a donation of £2 for one item or £5 for 3. There will also be a church event for Easter.

ANY OTHER BUSINESS

Janet Flower reported more complaints about dog fouling on the paths and will place an advert in the Partnership magazine asking that people clean up after their dogs. She also said, apropos of the magazine, that she has had numerous requests from the publishers for a contribution towards the costs of production. A general discussion followed about the value of a printed magazine versus other media of communication. The consensus was that the more important thing was David Chapman’s emails which he regularly circulates about anything of importance to our village. He agreed to try to expand the list to include as many households in Swainsthorpe as possible. In the light of this the answer to the requests from Partnership will be regretfully no.

David Chapman told the committee about a communication received from Terry Bain asking whether we would be interested in participating in the Britain in Bloom competition. However it was decided to reply that this was too short notice.

There was a question from the floor about the dogs which are kept in the yard by the railway line and whether there have been complaints about the noise. The answer was probably there had been and it was believed they had had a visit from the police. However there don’t seem to be any animal welfare issues.

Also raised from the floor was an issue about the use of the recycling bottle bank. People are leaving bags full of bottles beside the container which then have to be emptied and tops removed. It was agreed that it had been full since Christmas but that an advert would be placed in the Partnership and Glynis Frost undertook to put up a sign on the site.

The next meeting of the Parish Council will be on Monday the 4th March.

Report to the Parish Council – Community Facility Project – 28th January 2013

Swainsthorpe Community Charity Trust
Ref: 287784
 
Chairman of the Trustees
David C Chapman
 
28th January 2013

 

Mrs Janet Flower
Chairperson
Swainsthorpe Parish Council
 

 

Dear Janet,

Swainsthorpe Community Facility

On behalf of the Trustees my I extend to you and the Councillors our grateful thanks for providing a sound system at a cost of £2,755.80 and for a further donation of £3,082.20 towards the cost of professional fees for the Community Facility Project. I am pleased to report that, with your help, the £80,000 project was completed on time and to budget.

We now have a Community Centre of which we can be justifiably proud.  The next stage is to make it available to everybody in Swainsthorpe and the Trustees are in the process of issuing hire rates in order that members of the local community can use the facility for private functions. The PIG group is working hard on a program of organised activities and events for the local community to enjoy which will take place both in the Centre and on the Village Green over the next few months. We are determined to get full benefit from our new facility and ensure that the running costs are recovered from the hire and event income.

Thank you for your support of our business plan over the last few years and we look forward to your continued support in the years to come.

Kind regards

Yours sincerely

 

David Chapman

Chairman – Swainsthorpe Community Charity Trust


 

 

 

 

 


					

Minutes – Swainsthorpe Parish Council Meeting – 12th December 2012

SWAINSTHORPE PARISH COUNCIL

MINUTES OF MEETING HELD

WEDNESDAY 12th DECEMBER 2012

AT ST. PETER’S CHURCH

PRESENT

Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Doreen Holman;

David Chapman; Glynis Frost.

APOLOGIES FOR ABSENCE

The resignation of Clr. Jim Palframan has been received and the gratitude of the Council was expressed from the chair for all the fine work done by Mr. Palframan in his capacity as Planning Officer.

MINUTES

The minutes of the last meeting of the 2nd July 2012 having been posted and circulated were taken as read, passed and signed by the chairperson.

MATTERS ARISING

Chairperson Jan Flower thanked Clr. Doreen Holman for hosting the local elections while the church was unavailable due to building works.

PLANNING REPORT

Clr. Tony Talby presented the Planning Report in the absence of a planning officer.

Report herewith appended.

FINANCE

The Finance Report was presented by Clr. Tony Talby.

Notification has been received about changes to the precept and details will be available on the 21st December.

The budget for 2013/2014 was approved by Council and the precept agreed at £5,500.00. The form will be completed, signed and submitted appropriately.

The funds granted for the Community Project were discussed and it was agreed that the Parish Council would also fund the sound system. To date the Council has approved funding as follows:

Lafarge Grant surety     (2011)  2,729.50

Survey Report (2011)                     352.50

Sound System (2012)                  2,755.80

5,837.80

COMMUNITY PROJECT REPORT

Councillor David Chapman presented his report to the Council (herewith appended) upon the completion of the Community Project.

Tony Talby mentioned that there is still an outstanding application for funding from Saffron in the amount of £2000 for kitchen and miscellaneous items. Jan Flower enquired whether an urn was included and it was. Although the works for the community facility had been completed the work on the church tower will be ongoing for some months yet. Jan Flower thanked David Chapman for all his hard work on the Community Project and congratulations on a successful completion.

Tony Talby said that although the opening party, to which all the village was invited, had cost about £500 it was very worthwhile and well done.

Jan Flower mentioned the issue of road repairs and hoped that the lawns around the church would soon recover from the building works.

ANY OTHER BUSINESS

With regard to the Code of Conduct for the Council Tony Talby proposed the adoption of the standard format which had been seen and discussed by members previously and the Code was duly adopted.

A letter has been received from the Council’s insurance company suggesting that the play equipment on the green should be inspected weekly to avoid problems. If this needs to be instituted then it was suggested volunteers would be needed. David Chapman offered to bring this up at the next Charity Trust meeting.

The Council now has vacancies for two members, including that of planning officer. A request for volunteers had only brought one response, from Paul Frost, and it was decided that, although qualified, it was not good practice to have two members of one family serving. Two other possible names came up of people who might be persuaded, Mr. Massey and Derek Ames. Jan Flower and Doreen Holman offered to take those suggestions further and also to advertise more widely, in the Partnership magazine and on the notice board, etc.

Doreen Holman mentioned parking problems on Church Road and it was agreed to keep an eye on cars being left all day.

 

The next meeting will be held on Monday 28th January 2013 at 7.30pm at the church.

Further meetings were agreed for 4th March and 6th May.

Report to the Parish Council – Community Facility Project – 12th December 2012

REPORT TO THE PARISH COUNCIL – 12 December 2012

THE PARISH CHURCH OF ST. PETER, SWAINSTHORPE

COMMUNITY FACILITY PROJECT

I would like, firstly, to update you on a couple of construction issues I spoke about in my last report.

The sewer was eventually linked up to 23, Church Road and an Easement from Saffron Homes, the owners of 23, Church Road, was secured.  We also shared the water connection with Mr Black, who was building the new house opposite the village notice board, and these two connections saved us a great deal of money. We also received approvals and a Faculty to run the sewer and water pipes across the graveyard and further approval for the new location for the temporary outside toilet.

The Community Facility Project was completed on time and within budget subject to the final account being rendered by the contractor.

The total cost of the project, including professional fees, will be £75,000 and the Charity Trust were successful in raising just over £75,000 from private donations and grant aid.

The Charity Trust is grateful to the Parish Council for funding the Sound System at a cost of £2,755.80 and for agreeing to be the Third Party Contributor paying Lafarge £2,729.50 to guarantee our grant of £25,000. The Parish Council also funded, in 2011, a survey report at a cost of £352.50 making a total contribution of £5,837.80. Whilst this was well below the £8,000 the Council kindly agreed to underwrite towards the project, the Charity Trust is extremely grateful for the Council’s support.

Two events have already been held in the Community Facility. The Celebration Evening was a great success with well over 60 residents attending. The special “Thank You” service, held last Sunday, attracted over 70 people.

Future events include the Coffee Morning and Children’s Crafts being held this Saturday from 10.30am until noon and the Carols Round the Christmas Tree being held on the village green at 6pm on Christmas Eve.

The PIGs are working hard to organise good events throughout the year to raise money to ensure that we can keep on top of the running costs of the Community Facility.

David Chapman

Chairman

Swainsthorpe Community Charity Trust

12th December 2012

Planning Report – July/December 2012

 

PLANNING  REPORT  JULY / DECEMBER  2012

1) 10 THE  VALE.  RETROSPECTIVE APPLICATION FOR THE RETENTIONOF A CHIMNEY FOR SOLID FUEL WOOD BURNER.

2) 6  BRIAR LANE.DEMOLISH OF CONSERVATORY AND BUILD NEW EXTENTION TO THE REAR.

REVISED APPLICATION APPROVED.

3) 11  CHURCH ROAD. CONSTRUCTION OF SINGLE STOREY EXTENTION WITH PITCHED ROOF TO FRONT AND SIDE WITH A NEW PITCHED ROOF OVER EXISTING FLAT ROOFED GARAGE.APPROVED.

4)  43 CHURCh ROAD. PART CONVERSION AND PART EXTENTION TO LARGE EXISTING GARAGE INTO A SINGLE STOREY EXTENTION TO PROVIDE ADDITIONAL SPACE AND INCORPORATE FACILITIES FOR DISABILITY. APPROVED.

5) MALtHOUSE FARM, NORWICH ROAD. INSTALLATION OF 216 GROUND MOUNTED PHOTOVOLTAIC PANELS.