SWAINSTHORPE PARISH COUNCIL
MINUTES OF MEETING HELD
WEDNESDAY 12th DECEMBER 2012
AT ST. PETER’S CHURCH
Councillors: Janet Flower (Chairperson); Tony Talby (Clerk); Doreen Holman;
David Chapman; Glynis Frost.
APOLOGIES FOR ABSENCE
The resignation of Clr. Jim Palframan has been received and the gratitude of the Council was expressed from the chair for all the fine work done by Mr. Palframan in his capacity as Planning Officer.
The minutes of the last meeting of the 2nd July 2012 having been posted and circulated were taken as read, passed and signed by the chairperson.
Chairperson Jan Flower thanked Clr. Doreen Holman for hosting the local elections while the church was unavailable due to building works.
Clr. Tony Talby presented the Planning Report in the absence of a planning officer.
Report herewith appended.
The Finance Report was presented by Clr. Tony Talby.
Notification has been received about changes to the precept and details will be available on the 21st December.
The budget for 2013/2014 was approved by Council and the precept agreed at £5,500.00. The form will be completed, signed and submitted appropriately.
The funds granted for the Community Project were discussed and it was agreed that the Parish Council would also fund the sound system. To date the Council has approved funding as follows:
Lafarge Grant surety (2011) 2,729.50
Survey Report (2011) 352.50
Sound System (2012) 2,755.80
COMMUNITY PROJECT REPORT
Councillor David Chapman presented his report to the Council (herewith appended) upon the completion of the Community Project.
Tony Talby mentioned that there is still an outstanding application for funding from Saffron in the amount of £2000 for kitchen and miscellaneous items. Jan Flower enquired whether an urn was included and it was. Although the works for the community facility had been completed the work on the church tower will be ongoing for some months yet. Jan Flower thanked David Chapman for all his hard work on the Community Project and congratulations on a successful completion.
Tony Talby said that although the opening party, to which all the village was invited, had cost about £500 it was very worthwhile and well done.
Jan Flower mentioned the issue of road repairs and hoped that the lawns around the church would soon recover from the building works.
ANY OTHER BUSINESS
With regard to the Code of Conduct for the Council Tony Talby proposed the adoption of the standard format which had been seen and discussed by members previously and the Code was duly adopted.
A letter has been received from the Council’s insurance company suggesting that the play equipment on the green should be inspected weekly to avoid problems. If this needs to be instituted then it was suggested volunteers would be needed. David Chapman offered to bring this up at the next Charity Trust meeting.
The Council now has vacancies for two members, including that of planning officer. A request for volunteers had only brought one response, from Paul Frost, and it was decided that, although qualified, it was not good practice to have two members of one family serving. Two other possible names came up of people who might be persuaded, Mr. Massey and Derek Ames. Jan Flower and Doreen Holman offered to take those suggestions further and also to advertise more widely, in the Partnership magazine and on the notice board, etc.
Doreen Holman mentioned parking problems on Church Road and it was agreed to keep an eye on cars being left all day.
The next meeting will be held on Monday 28th January 2013 at 7.30pm at the church.
Further meetings were agreed for 4th March and 6th May.