Minutes – Parish Council Meeting – 4th July 2011

SWAINSTHORPE PARISH COUNCIL
MINUTES OF MEETING HELD
MONDAY 4TH JULY 2011
AT ST. PETER’S CHURCH

PRESENT
Chairperson Janet Flower ; Clerk Tony Talby
Councillors: David Chapman; Doreen Holman; Glynis Frost; Tony Talby

APOLOGIES FOR ABSENCE
Jim Palframan; Laura Webster, District Councillor

MINUTES
The minutes of the last meeting and the A.G.M. held on the 16th May having been posted and circulated were taken as read and signed by the chairperson.

MATTERS ARISING
The chairperson brought up the matter of the correction of the minutes. In future the copy approved by the chairperson will be posted and circulated. Any further amendments should be brought up at the next meeting before the minutes are signed off.

FINANCE
The Clerk of the Council reported cheques having been issued as follows:
B. Lincoln (second grass cutting)               140.00
Annual dog bin maintenance                       132.36
Norfolk Association of Local Councils           98.42
Alcohol licence for village fete                       21.00
Norfolk RCC subscription                              15.00
David Pownall (hedge cutting)                      70.00
Jan Flower for Anglia in Bloom flowers        52.78
Insurance Brokers Network                       800.00
Norfolk Association subscription                     5.00
Petty Cash (as agreed at last meeting)      150.00

Tony Talby went through the negotiations concerning the change of insurance provider for this year. The insurance is now with Aviva through Came &Co. at a considerable saving.
The annual accounts approved at the A.G.M. have been signed by Tony Talby and JanFlower and passed on to the Audit Commission, along with bank reconciliations, variance movements and bank statements.
All of the above unanimously approved.

ST. PETER’S COMMUNITY FACILITY UPDATE
A report (herewith appended) was given by David Chapman. Although disappointed in applications to church bodies for funding, other avenues will be explored.

VILLAGE FETE
Tony Talby reported a grand total of £1,060.00 collected from the village fete. Thanks were given to all who helped make it such a success. There was discussion of a couple of attractions, the sumo wrestling and beer tent, that did not make a profit but which may still be included in future if they are a sufficient draw.
The next planned event for the village is the Art/Flower Festival with the Scarecrow Trail, on the 10th-11th September. Jan suggested a prize for the best scarecrow which will be implemented.

ANY OTHER BUSINESS
Tony Talby presented the Landfill and Mineral Extraction (Norfolk Mineral and Waste Local Development Framework) Report showing that min 53 has not been included but 79 and 80 are allocated.
The books of the report will be passed to Jim Palframan and the CD of the same will go to Malcolm Robbins (“Swaggle”) for information.
Doreen Holman brought up the matter of the flower container on the A140 which is in need of attention. This will be taken care of by David Pownall.
Doreen Holman also mentioned that there is a person who is painting milestones to make them more attractive and may in fact be doing so just for costs. She will make more enquiries and report back.
NEXT MEETING
The next meeting is scheduled for 8pm Monday 5th September, at St. Peter’s Church

 

REPORT TO THE PARISH COUNCIL – 4 JULY 2011

THE PARISH CHURCH OF SWAINSTHORPE ST. PETER
COMMUNITY FACILITY PROJECT

I have to report that the PCC were unsuccessful with their applications to the Bishop’s Fund and the Church and Community Fund for grant aid towards the Community Facility Project. We were hoping for £21,000 from these two providers and we now have to apply elsewhere to make up the shortfall.

The Community Charity Trust is preparing an application to one of the smaller Lottery Grant Schemes which offer grants of £50,000 for community projects. We are hoping that our project fits within the criteria laid down.

The PCC was successful in securing a £1,000 grant towards our project from the Allchurches Trust which brings the total raised so far to £20,000. Outstanding applications include South Norfolk Council where we are hopeful of being offered a £2,000 grant.

Village fundraising activities continue through the PIGs Group (the Project Ideas Group) with the recent Music Evening raising £900 towards the project.

Our priority is to bring mains water into the Church and provide a sink unit to help with basic catering at each event (Phase 1A). We are also hopeful that we will be able to afford to connect to the mains sewer rather than have a soak away. Phase 1B includes the refurbishing of the nave which will see the pews replaced with stackable chairs to provide flexibility of space for community activities and worship. The radiant down heaters will be replaced with new more efficient models and we hope also to provide a good quality temporary outside portable toilet. The total cost of phases 1A and 1B is £50,000 plus the additional cost of connecting to mains sewer.

We remain positive and hopeful of raising the funds required to proceed with phases 1A and 1B.

David Chapman
4 July 2011

 

 

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